Validate Version

Please be aware that some information in this article may be inaccurate or out of date as we work to update it to be in line with our tools' latest functionality. Thank you for your patience as we update our documentation portal.

This tool is used as part of the Finaling process by the Editorial team. Its purpose is to allow importing EDL and Text files and compare the data with ShotGrid and outputting a difference value. This is then used to validate both the VFX Editorial team’s and the VFX Production team’s data.

DI Final Check

This process requires data to be in two places: ShotGrid and an Avid (or Avid-compatible) project. It checks the entire project at once.

ShotGrid

Versions are marked as “Final” in ShotGrid. AA has pre-built a page for this, assuming the status code is “fnl”.

The default status code for the tool is also “fnl”. NOTE: this can be configured for the production.

Avid

Generate one or more text lists of versions you wish to check. File name does not matter here, but end it with .TXT. File must begin with the word “Name”

Name
101_001_exm_0010_comp_v009.MOV
101_001_exm_0020_comp_v020.MOV
101_001_exm_0030_comp_v012.MOV

Process

Start up the Validate Version tool

Drop the TXT file(s) into the Validate Version tool into the top area:

The “Shot Final Check” should automatically be checked.

Click Validate to check:

The results will show a list of Version Names which are marked as “fnl” in SG:

*************** Shot Final Report ***************

Final Production Shot: 1
- 101_001_exm_0020_comp_v020

Versions missing from .txt but "Final" in Shotgun: 2
- 101_001_exm_0010_comp_v010

Versions from .txt which are not "Final" in Shotgun: 1
- 101_001_exm_0010_comp_v009
- 101_001_exm_0030_comp_v012

DI Send Status Check

This process requires data to be in two places: ShotGrid and an Avid (or Avid-compatible) project. It can be configured to work with either Episodes or Reels, but requires one or the other. The File Name is what determines temp or final and the episode or reel.

ShotGrid

Versions which are already marked as Final (default is ‘fnl’) are then marked as DI Send Status: DI Final Ready (or DI Temp Ready).

Note: “Shot DI Send Status” is for convenience and not referenced by this tool.

Avid

Generate one or more timelines of Clips (Versions) which are ready to go to DI and export a CMS 1800 EDL. The file must be named like this:

ReelOrEpisode_OtherInformation_VFXfinalsOrVFXtemps.EDL

Examples:

• 101_test_220515_VFXtemps.edl
• 101_test_220515_VFXfinals.edl

TITLE: 101_test_210515 
FCM: NON-DROP FRAME 
001 101_001_exm_0010 V C 00:00:00:09 00:00:06:16 03:00:12:11 03:00:18:18 
* FROM CLIP NAME: 101_001_exm_0010_comp_v009.MOV 
002 101_001_exm_0020 V C 00:00:00:09 00:00:02:18 03:00:18:18 03:00:21:03 
* FROM CLIP NAME: 101_001_exm_0020_comp_v020.MOV
003 101_001_exm_0030 V C 00:00:00:09 00:00:01:15 03:00:21:03 03:00:22:09 
* FROM CLIP NAME: 101_001_exm_0030_comp_v012.MOV

Process

Start up the Validate Version tool

Version DI Status Check

Drop the EDL file(s) into the Validate Version tool into the top area

The “Version Send DI Check” should automatically be checked. DI Final or DI Temp will be chosen based on the last part of the filename. If the tool can’t determine from the filename, DI Final will be chosen. You may click to override.

Click Validate to check:

Results:

*************** Version Sent DI Report ***************
These Shotgun Versions are in the EDL but not in Shotgun: 
101_001_exm_0010_comp_v009
These VFXfinals are ready to send: 
101_001_exm_0020_comp_v020
EDL with status other than ['DI Final Ready', 'DI Final Sent'] : 
101_001_exm_0030_comp_v012
These Shotgun Versions are in 101 and set to ['DI Final Ready', 'DI Final Sent'] but not in the EDL: 
101_001_exm_0010_comp_v010

The results will show a list of Version Names matching the “DI Send Status” based on Temp or Final in the filename.

DI Update Feature

In addition to the above, you may click the “DI Update” checkbox. This will change any matching Version whose status is “DI Final Ready” to “DI Final Sent”.